An empty welcome guide can feel like another job waiting to happen. You know the property well, but turning everything you know into clear instructions takes time. AI can help with that first draft. The important part is giving it reliable details and treating the result as something to edit before guests see it.
Your aim is a guide that helps someone use your particular home. A polished sentence is useful only when the instruction behind it is right.
Start with facts, not a broad description
Before asking AI to write, make a short property fact sheet. Include arrival and departure times, how the front door works, where guests park, the Wi-Fi network, and the controls they are likely to need.
For each appliance, write down the steps you actually follow. “Hold the power button for two seconds, then choose a temperature” gives a draft much more to work with than “explain the heating”. If you do not know an answer, leave it for checking rather than inviting the tool to fill the gap.
Keep access codes and other sensitive stay information out of public examples. Use sample values when preparing a guide that anyone can browse.
Read it as a guest standing at the door
Take your phone outside and follow the arrival instructions in order. Does the guide describe the correct entrance? Can you distinguish the lockbox from the meter cupboard? Is the parking space easy to recognise after dark?
Watch for language that assumes local knowledge. “Use the usual entrance” means something to you. “The green door beside the gravel driveway” gives a guest something to find.
A photo can resolve an ambiguity that would otherwise need another paragraph. Use it where the location or appearance matters, and keep the written instructions useful alongside it.
Check every number and every promise
Review times, prices, passwords, telephone numbers and distances individually. Check that the draft has not introduced a service you do not offer, such as luggage storage, breakfast delivery or an always-available host.
Pay attention to reassuring phrases. “Contact us anytime” may sound welcoming, but it should reflect how you actually manage support. Describe your contact arrangements clearly and keep emergency information separate from routine questions.
Turn generic recommendations into your recommendations
AI can help organise nearby suggestions, but a place appearing on a map does not make it your personal favourite. Check the location, whether it suits your guests and whether you are comfortable recommending it.
Then add something specific: the café with outdoor seating, the walk you enjoy before breakfast, or the pub where you suggest booking a table. Distinguish places you have visited from suggestions guests may want to explore themselves.
For more on choosing what belongs in this section, read our guide to curating local recommendations.
Make the writing sound like your welcome
Remove repeated introductions and long descriptions of straightforward tasks. A Wi-Fi note needs the connection details. A kitchen note needs the location of the essentials and instructions for anything unfamiliar.
Keep the warmer language where it adds something. “Help yourself to the tea on the open shelf” sounds personal because it tells guests what they can do.
Finish by checking the guide on a phone, including every link. Once the facts work, the tone feels right and the instructions make sense in the property, the draft is ready for your approval.
AI can get words onto the page. Your knowledge makes those words dependable.
